Invoice processing approval and storage system method and apparatus

摘要

A front-end electronic data interface system, known as the ‘Invoice Processing Approval and Storage System (IPASS), comprises a contractor or buyer's server computer accessible by the internet and adapted for storing an IPASS software which interfaces between a traditional accounts payable system and a subcontractor/supplier entity that generates an invoice. The IPASS System will automatically update the traditional accounts payable system with invoice information when a fax or scan of a subcontractor or supplier invoice is received without the need for manual keying of the invoice information, automatically seek any necessary approvals for payment of the invoice, and automatically record a payment of the invoice. The IPASS System will temporarily store an image of the invoice in an invoice image depository prior to archival storage. As a result, the subcontractor/supplier can seek status of payment of the invoice by accessing the invoice image depository. The subcontractor/supplier can access the invoice image depository by accessing the internet and overcoming a firewall in the IPASS System, the firewall being overcome by supplying a required subcontractor/supplier userid and identifying number.