A method and system suitable for controlling output capabilities of a plurality of multifunction devices (MFDs), including a data module for analyzing data related to a plurality of tasks sent to the plurality of MFDs by a plurality of users; and a storage station for storing the data gathered from the plurality of tasks sent to the plurality of MFDs; wherein the data is analyzed based on preexisting output governance rules related to the plurality of users and the plurality of MFDs.
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