Inventory Management Better Controls Needed to Prevent Misuse of Excess DOD Property

摘要

DOD has two database systems that provide accounting and management controls over the transfer and disposal of excess DOD property: (1) the Defense Reutilization and Marketing Automated Information System,5 which is used to inventory and manage excess property, and (2) the Defense Automatic Addressing System Center,6 which maintains the DOD activity address code master file. As a control mechanism, an activity address code-which is alphanumeric-identifies government entities and other organizations authorized to requisition and receive excess DOD property. To facilitate our review, we compared the requisitions of property recorded in the Defense Reutilization and Marketing Automated Information System against the Defense Automatic Addressing System Center master file on a particular day and identified 55 questionable activity codes. We viewed these 55 codes as questionable because they did not appear in Defense Automatic Addressing System Center records as being active but were considered valid by the Defense Reutilization and Marketing Automated Information System. We selected two entities with questionable codes for further investigation the University of Alabama at Huntsville (a government contractor) and a Florida Army National Guard unit. Pertinent information on the 55 activity codes has been provided to the DOD Inspector General and DLA for review and appropriate action.